Creating Records At Home, Part III: Various Devices (The Texas Record)

The Texas Record: Creating Records At Home, Part III: Various Devices. “Previously, we discussed Creating Records at Home, Part I: Microsoft Teams and Part 2: Zoom. In this article, we’re going to discuss the hypothetical situation of a records manager’s worst nightmare come true: employees creating records outside of the office’s network. A best practice for efficient managers is to analyze hypothetical risk to know how to prevent and address the risk if it were to ever occur.”

Remarkable Records: A New Blog Series! (The Texas Records)

The Texas Record: Remarkable Records: A New Blog Series!. “In the course of our work, we’ve become intimately familiar with the retention schedules for state agencies, public universities, and local governments. Our team keeps detailed lists of record series that need improvement and there are rarely times when we don’t have one of the schedules on the revisions chopping block. Some of us have adopted favorite records series, such as well-written descriptions or retention periods that support efficient workflows, but there are also some that are stinkers. So, we want to share some of the records series we like (or dislike) and why.”

The Texas Record: COVID-19 Records and How Long to Keep Them

The Texas Record: COVID-19 Records and How Long to Keep Them. “The analysts here at TSLAC have been getting tons of questions about how governments should be handling their COVID-19 records. The influx of these questions is understandable – we are working during extraordinary times. In fact, these may be historic times; COVID-19 records may potentially be used as documentary evidence by future researchers, historians, and citizens. However, we’re here to tell you: don’t panic! Well, at least don’t panic about the records. If you know anything about basic records management, then you already have all the tools you need to manage COVID-19 records.”

Digital Preservation Coalition: How do you preserve records from within an EDRMS?

Digital Preservation Coalition: How do you preserve records from within an EDRMS?. “Last month the DPC kicked off a new task force. A group specifically focused on considering how to preserve records from within an Electronic Document and Records Management System (EDRMS). According to Wikipedia, ‘Electronic document and records management is used by organizations to manage documents and records throughout the document life-cycle, from creation to destruction.’ …but what if ‘destruction’ isn’t appropriate? What if preservation is required? In many organizations it is likely that some records require longer term retention or may even need to be kept in perpetuity.”

CNET: Amazon Alexa keeps your data with no expiration date, and shares it too

CNET: Amazon Alexa keeps your data with no expiration date, and shares it too. “Sen. Chris Coons, a Democrat from Delaware, sent a letter to Amazon CEO Jeff Bezos in May, demanding answers on Alexa and how long it kept voice recordings and transcripts, as well as what the data gets used for. The letter came after CNET’s report that Amazon kept transcripts of interactions with Alexa, even after people deleted the voice recordings.”

Washington Post: The COVFEFE Act would preserve Trump’s tweets as presidential records

Washington Post: The COVFEFE Act would preserve Trump’s tweets as presidential records. “The true definition of ‘covfefe,’ — born from a deleted, after-midnight tweet from President Trump — remains unsettled, even to the commander in chief, who appeared to mistype it into existence on Twitter last month. But a congressman from Illinois wants to bring new meaning to the word. The COVFEFE Act, introduced by Rep. Mike Quigley (D-Ill.) on Monday, aims to preserve tweets from the president’s personal Twitter account, ensuring that Trump’s social-media posts are archived as presidential records.”